Data Privacy Policy

Orion Promotional Group Data Privacy Policy


1. Purpose

The purpose of this Data Privacy Policy is to outline the principles and practices Orion Promotional Group (OPG) follows in collecting, using, and protecting personal information. This policy aims to ensure compliance with California privacy laws, including the California Consumer Privacy Act (CCPA).

2. Scope

This policy applies to all employees, contractors, and stakeholders involved in the handling of personal information at OPG. It covers all forms of data, including digital and physical records.
 
3. Definitions

    Personal Information: Any information that identifies, relates to, or could reasonably be linked to an individual, including but not limited to names, addresses, phone numbers, email addresses, and financial information.
 
4. Data Collection

OPG collects personal information for various purposes, including:

  • Employee recruitment and employment management.
  • Client engagement and service delivery.
  • Marketing and promotional activities.
  • Compliance with legal obligations.


5. Use of Personal Information

OPG will use personal information only for the purposes for which it was collected and as permitted by law. Personal information may be used to:

  • Provide services and support to clients and employees.
  • Improve products and services.
  • Communicate with stakeholders.

6. Data Sharing and Disclosure

OPG does not sell personal information. However, personal information may be shared with:

    Service providers and vendors who assist in operations, provided they comply with this policy.
    Legal authorities when required by law or to protect OPG’s rights.

7. Data Security

OPG takes the security of personal information seriously. Measures include:

    Implementing physical, technical, and administrative safeguards to protect personal information from unauthorized access, loss, or destruction.
    Regularly training employees on data security practices and policies.

8. Individual Rights

California residents have certain rights regarding their personal information, including:

  • The right to know what personal information is collected and how it is used.
  • The right to request deletion of personal information.
  • The right to opt out of the sale of personal information.
  • The right to non-discrimination for exercising these rights.

9. Data Retention

OPG will retain personal information only as long as necessary to fulfill the purposes for which it was collected or as required by law. When no longer needed, personal information will be securely deleted or anonymized.

10. Policy Compliance


Employees are expected to comply with this Data Privacy Policy. Violations may result in disciplinary action, up to and including termination.
 
11. Policy Review

This policy will be reviewed annually and updated as necessary to ensure compliance with applicable laws and best practices. Employees will be notified of any changes.
 
12. Questions

For any questions or concerns regarding this Data Privacy Policy, employees should contact the HR Department or the designated Privacy Officer.

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